Whether you're a student, an employee, or a professional, a leave application is your first step in managing personal emergencies responsibly. It's more than a formality—it’s a sign of professionalism and respect for your organization.
To make this process easier, we’ve provided a free Enhanced Leave Application Generator in this article ! Simply select your reason for leave—like Medical Treatment, Family Emergency, or Internship—and the tool will instantly generate a professionally written leave application that you can copy and paste. No more stress or writer’s block—just quick, clear, and ready-to-use leave letters.
This article brings you a complete guide on writing a leave application, featuring 15 tried-and-tested formats that work in professional settings.
You'll also find 100s of one-day leave application templates to make your leave request process quick and stress-free.
A leave application for urgent work is a written or digital request made to your employer, teacher, or supervisor explaining why you need immediate time off. It typically involves unforeseen events that require your physical or mental attention away from your duties.
Such leave is usually:
Here’s what you should never miss in a well-written leave application:
| Component | Description |
|---|---|
| Subject Line | Clear and to the point |
| Salutation | Respectful (e.g., Dear Sir/Madam) |
| Reason | Honest, concise |
| Dates | Clearly mention start and end |
| Contact Info | Optional, but useful |
| Closing | Polite and formal (e.g., Yours sincerely) |
“Hi [Manager/Teacher], I have an urgent personal situation and won’t be able to attend work/school today ([date]). Please consider this as my leave application. Thank you!”
Below are the reference samples of leave application with proper structure.
To
The Manager
[Company Name]
[Location]
Subject: Leave Application for Urgent Personal Work
Respected Sir/Madam,
I am writing to inform you that due to urgent personal work, I will be unable to attend the office on [date]. I request you to kindly grant me leave for one day.
Thank you for your understanding.
Sincerely,
[Your Full Name]
[Employee ID]
Subject: Request for Leave on Urgent Basis
Dear [Manager's Name],
I hope this email finds you well. I would like to request a leave for [number] day(s) on [date] due to an urgent personal commitment. I will ensure all my responsibilities are handled in my absence.
Thank you for your support.
Best regards,
[Your Name]
Here are ready-to-use leave application samples tailored to different situations. Just customize names and dates!
Subject: Leave Request Due to Family Emergency
Dear Sir/Madam,
I am writing to inform you that I have a family emergency that requires my immediate attention. I kindly request leave for [number of days], starting from [start date] to [end date]. I assure you that I will resume my responsibilities as soon as possible.Thank you for your support.
Sincerely,
[Your Name]
Subject: Leave Request for Urgent Personal Work
Respected [Manager/Principal],
I would like to request a day’s leave on [date] due to some urgent personal work that cannot be postponed. I will ensure that any pending tasks are managed before I leave.Looking forward to your approval.
Thank you.
[Your Name]
To,
The Principal,
School Name,
School Address
Subject - Application for attending a funeral
Respected Sir/ Madam,
My name is [Your Name], a student of Class [Your Class], Section [Your Section], Roll No. [Your Roll Number]. My grandfather passed away last night and I must attend his funeral in my hometown.
I request you to kindly grant me leave from [start date] to [end date]. I assure you that I will complete the missed lessons upon resuming school.
Thanking you,
Yours truly,
[Your Name]
To,
The Principal,
School Name,
School Address
Subject - Application for attending a funeral
Respected Sir/ Madam,
My name is [Your Name], a student of Class [Your Class], Section [Your Section], Roll No. [Your Roll Number]. My grandfather passed away last night and I must attend his funeral in my hometown.
I request you to kindly grant me leave from [start date] to [end date]. I assure you that I will complete the missed lessons upon resuming school.
Thanking you,
Yours truly,
[Your Name]
Download
Subject: Request for Casual Leave
Dear Mr./Mrs. [Recipient’s Name],
I hope you’re doing well. I am writing to request casual leave for [number of days] from [start date] to [end date].
The reason for my leave is [briefly explain the reason, such as personal matters, family commitments, etc.]. I will make sure that all my tasks are either completed or handed over to someone else to keep everything running smoothly.
Thank you for your understanding and support. Please let me know if there’s anything else I need to take care of before I go.
Best regards,
[Your Name]
[Your Position]
[Contact Information]
Download
Start the application by respectfully stating your intention to take leave. Mention your reason in a clear and professional tone (e.g., personal, medical, or family reasons). Avoid excessive detail unless required. Example: "I am writing to formally request leave due to [reason]."
Clearly mention the start and end dates of your leave. Specify the number of days to avoid ambiguity. Ensure the dates are accurate. Example: "I would like to request leave from [start date] to [end date], amounting to [number of days]."
If necessary, briefly explain why the leave is important. Be concise but honest, especially for sensitive issues like health or emergencies. Example: "The leave is needed as I have a medical appointment scheduled during this time."
Indicate how you plan to manage your responsibilities during your absence. This demonstrates professionalism and consideration. Example: "I have ensured that my tasks are completed in advance, and [colleague’s name] has kindly agreed to assist with urgent matters during my leave."
Politely ask for approval of your leave and express gratitude for their understanding. Example: "I kindly request you to approve my leave for the mentioned period and assure you of my dedication upon return."
End the letter with a polite closing and a formal signature. Example: "Thank you for considering my application. Yours sincerely, [Your Name]."
There are different types of leave applications based on the reason for your absence. Here are some common types:
Emergency Leave: Requested when you face sudden, unexpected situations like a family emergency.
A leave application is important because it shows responsibility and respect for your duties. It ensures that the concerned person is informed about your absence, which helps them manage things in your absence. It also keeps everything formal and documented, which is useful for future reference.
By writing a proper leave application, you make your leave request professional, respectful, and easy to understand.
In school and college, leave applications are requisite and are sent as email or handwritten applications. Most businesses now accept emails or online applications for leaves. The online applications on the Enterprise Resource Planners (ERPs) for schools, colleges and businesses have a set format in which the applicant must only add the reason for the leave. ERP notes can be shorter and even have an informal tone compared to email or handwritten leave applications.
In emails-
Subject: Request for Sick Leave from [Start Date] to [End Date]
Dear [Recipient's Name/Manager],
I hope this email finds you well. I am writing to inform you that I am feeling unwell and have been advised by my doctor to take rest and recover. Therefore, I would like to request sick leave from [start date] to [end date].
I will ensure that my responsibilities are managed during my absence. I have already communicated with [colleague's name] to handle urgent matters in the interim. If required, I am happy to provide a medical certificate for your reference.
Thank you for your understanding. Please let me know if you need any further details.
Best regards,
[Your Name]
[Your Designation]
[Contact Information]
In the greeting, most commonly, the opening is made with “respected…”, but you can also opt for “Dear..”. Further, instead of Sir/ Madam, you can choose to write the name as Mr.(Name)/ Ms. (Name).
In the body, the opening paragraph will introduce the applicant, giving details of Name, class, Division, Roll number etc. In the second paragraph, you will state the reason for the application and the duration and dates of the leave. In the third paragraph, you ask permission and request their response.
The signature must be signed off with “Thanking You”, and add a closing salutation such as “Yours Sincerely”, “Yours Truly” or “Best Regards”. A sample of a leave application is as follows
To,
The Principal,
School Name,
School Address
Subject - Application for sick leave
Respected Sir/ Madam,
My name is [Your Name], a student of Class [Your Class], Section [Your Section], Roll No. [Your Roll Number]. I am writing to inform you that I am unwell (you can add the name of the illness) and the doctor has advised complete rest for [number of days] days.
Therefore, I request you to kindly grant me leave from [start date] to [end date].
I have attached a medical certificate for your reference.
Thanking you,
Yours sincerely,
[Your Name]
DownloadIn leave applications, it is mandatory to mention -
It is important to remember that -
Subject: Request for Medical Leave
Dear Mr./Mrs. [Recipient’s Name],
I hope you’re well. I am writing to request medical leave from [start date] to [end date] due to [briefly explain the reason, e.g., health issues, surgery, etc.]. My doctor has advised that I take this time off to recover fully.
During my absence, I will ensure that my responsibilities are either completed or passed on to [colleague’s name] to keep things running smoothly. I will also be available for any urgent matters via phone or email.
Thank you for your understanding and support. Please let me know if there’s anything else I need to do before my leave.
Best regards,
[Your Name]
[Your Position]
[Contact Information]
Subject: Request for Maternity Leave
Dear Mr./Mrs. [Recipient’s Name],
I hope you’re doing well. I am writing to request maternity leave starting from [start date] and extending until [expected end date]. My doctor has advised that I take this time to focus on my health and prepare for the arrival of my baby.
I’ve ensured that my duties will be handled in my absence, and [colleague’s name] has kindly agreed to take over my responsibilities. I’ll make sure to wrap up any pending tasks before my leave begins and will stay reachable for anything urgent.
I appreciate your understanding and support. Please let me know if there are any further arrangements I should make before my leave.
Thank you for your kind consideration.
Best regards,
[Your Name]
[Your Position]
[Contact Information]
Subject: Request for Marriage Leave
Dear Mr./Mrs. [Recipient’s Name],
I hope you’re well. I am writing to request leave for my upcoming marriage, from [start date] to [end date]. This period will allow me to take care of the necessary preparations and ceremonies.
I have made arrangements for my responsibilities to be covered in my absence, with [colleague’s name] taking over my tasks. I will also be available for any urgent matters if needed.
Thank you for your understanding and support. Please let me know if there are any additional steps I need to complete before my leave.
Best regards,
[Your Name]
[Your Position]
[Contact Information]
Subject: Sick Leave Request
Dear [Recipient’s Name],
I hope you’re doing well. I’m reaching out because I’m feeling quite unwell and my doctor has recommended that I take some time off to rest and recover. I would like to request sick leave from [start date] to [end date].
I’ve informed [colleague's name] about my situation, and they’ve kindly agreed to take over my responsibilities while I’m out. If you need to get in touch with me for anything important, you can reach me at [your email address] or [your phone number]. I’ll do my best to respond quickly.
Thank you for your understanding and support
Best regards,
[Your Name]
Subject: Request for Vacation Leave
Dear [Receiver’s Name],
I hope you’re doing well. I want to take some time off for a vacation from [start date] to [end date]. I plan to take this time off to [briefly explain your plans].
During this time, [colleague’s name] will take care of my work. I will finish all my tasks before I go.If you need to reach me, I’ll be available by email or phone at [your phone number or email address].
Thank you for your understanding.
Best regards,
[Your Name]
Dear [Receiver’s Name],
I hope you’re doing well. I’m writing to request some personal time off from [start date] to [end date].
I’ve arranged for [colleague’s name] to take over my duties during my absence. I’ll make sure to complete all my current work and share any essential information with them so that everything continues to run smoothly.
If something urgent comes up, you can reach me by email at [your email address] or by phone at [your phone number]. I’ll do my best to get back to you as soon as I can.
Thank you for your understanding and support. Please let me know if there’s anything else you need me to address before I leave.
Thanks again!
Best regards,
[Your Name]
Subject: Request for Emergency Leave
Dear [Receiver’s Name],
I hope you’re doing well. I’m writing to let you know that I need to take emergency leave from [start date] to [end date] due to unexpected personal work.
I’ve arranged for [colleague’s name] to take over my responsibilities during my absence. I’ll make sure to finish up any urgent tasks before I go.
If something urgent comes up, you can reach me by email at [your email address] or by phone at [your phone number]. I’ll do my best to get back to you as soon as I can.
Thank you for your understanding .Please let me know if there’s anything else I should handle before I leave.
Best regards,
[Your Name]
Subject: Leave Application for Marriage from [Start Date] to [End Date]
Dear [Recipient's Name/Manager],
I am writing to formally request leave from [start date] to [end date] as I will be getting married during this period. This is a significant occasion in my life, and I would greatly appreciate your approval for my leave to make the necessary arrangements and celebrate this event with my family and friends.
I have ensured that my responsibilities are either completed or delegated to [colleague’s name] during my absence. I will also ensure a smooth transition of tasks before my leave begins.
I kindly request you to grant me leave for the mentioned dates. Thank you for your understanding and support. Please let me know if any additional information is required.
Best regards,
[Your Full Name]
[Your Designation]
[Contact Information]
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